Office Administration Coordinator


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Office Administration Coordinator

To strengthen our Team for our Southern European Region, we are looking for an eager and enthusiastic Office Administration Coordinator based in our office in Milan, Italy. Our Southern European region consist of the countries Italy, Portugal, Spain, France, Cyprus, with its HQ in Milan.

Who are we looking for?
The Office Admin. coordinator is a new role within ECCO. You will perform all duties related to business analysis and keeping the (HR) administration up to date. You are a specialist in reporting and administration, making sure all data is complete. 

Your role is to support in all daily activities and assist the General Manager in providing reporting, analysis, processes and documents. 

The South region consists out of the following countries; Italy, Spain, France, Portugal, Malta and Cyprus

Key responsibilities

The Office Admin Coordinator is responsible for providing business related reports and analysis and to take care of (HR) Admin operations and the support of the General Manager South.

Stakeholders in this role are mainly the General Manager, line managers and all staff members of the dedicated markets and departments located in the South Region. 

Tasks and day to day business
Admin and analysis
- Provide daily and weekly sales performance reports for direct stores and wholesale customers (using standard and new reports)
- Review delivery schedule for wholesale and support on an update monthly forecasts
- Reporting and business analysis requested
- Up to date Budget spending situation 
- Support the sales team in reviewing seasonal plans and provide analysis for wholesale customers

Provide HR Support to General Manager
- Handling all administrative actions related to payroll and HR; maintain and update employee/personnel records, process documentation,
- Compose and type letters and correspondence related to human resources programs and activities
- Work closely with payroll providers to prepare payroll input and verification  of payslips
- Perform APR’S and employee surveys
- Handling HR-related queries from SMs/employees

Your profile

Education : practical level of thinking and working, bachelor/master is a plus
Experience: 3+ years of Analysis and Administrative experience, experience in Power BI/Tableau is a plus
Knowledge of labour legislation and international labour law is a plus
Used to working in a fast paced environment

English both written and spoken fluently.

Spanish, French or Portuguese spoken and written are a plus

Other competencies
Processing information & integration
Analytical mindset
Structuring work
Able to complete repetitive tasks
Working in a changing environment

You are based in Italy and willing to travel on occasion within the South region

Possession of Italian/European working entitlements is required.

Are you ready to join us?

We offer a Office Administration Coordinator role in which you are at the heart of our changing organization. You are an important part of pushing our internal organization to the next step.

ECCO is a leading shoe company that is known all around the globe. With 350+ stores across Europe and international support functions, we offer you a dynamic work environment. we offer a competitive salary, two free pairs of ECCO shoes per year and a 50% discount on 10 ECCO products.


At ECCO, you become part of a meaningful, developing and multicultural workplace. You join a global family of more than 25,000 people who are proud to create the footprints of tomorrow.

Headquartered in Denmark, we are a family-owned company that offers international opportunities. Our offices and facilities have an informal culture and relaxed dress code – our shoe code is slightly stricter.

Join us and we guarantee lifelong learning – the speed of progress is up to you. So, if you’re curious, passionate and ready to make an impact, you’ll fit right in.


Department Administration

Location Milan (Italy)

Advertised 21. November 2022

Deadline 31. March 2023

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